The Board met at David Tattersall’s home at 26 Beach Drive at 6:00 PM. Present were: David Tattersall, Joe Tyszkiewicz, Alan Schaevitz, Mary Sinclair, Ogden Hamilton, and Abbie Urban. Laurie Favaro participated telephonically. Absent: Stu Brown.
- Board minutes of 5/30/19 were approved as submitted.
- Mary reported that we have $4,048.49 in the Association’s bank account.
- Board Positions
- David reminded everyone that Mary is not running for reelection to the Board, so the Board will need a new Treasurer starting in April when Mary’s term expires. He notedthat Abbie has volunteered to act as Treasurer. It was moved, seconded, and passed that Abbie will serve as Treasurer going forward. Abbie will contact Wells Fargo about the process for changing the signers on the account.
- David noted that Rick Hopper is moving to Calistoga and his term expires in one year [Note: It was subsequently determined that Rick’s term actually expires in two years.]. A suggestion has been raised by Alan (via e-mail) to appoint Julia Glenister to serve out Rick’s remaining term. Alan has discussed with Julia and she has agreed to serve, subject to the vote of the Board. Ogden noted that Julia has done much work on the Firewise committee; David noted that she’s an active member of the community. It was moved, seconded and passed that Julia be appointed to serve for the remainder of Rick’s term.
- David returned to the subject of Mary’s expiring term. He explained that the Board cannot appoint a replacement but can invite people to run for election. He suggested that Bob Lenz could be a good candidate. Per Mary, the term runs from March to March each year. Per David, the position is only open to Chicken Point residents, and only paid-up members of the HOA are eligible to vote. Alan noted that there are only a very small number of paid-up members in Chicken Point, perhaps only six. It was agreed that a notice would be distributed to residents informing them of the Board vacancy and seeking interest in the position. David will stay in touch with Bob Lenz.
- Laurie reiterated her willingness to step down from the Board if the Board is uncomfortable with her temporary relocation away from Bayside Acres. Joe and Alan expressed support for Laurie’s continuation. Abbie pointed out that Laurie’s relocation is expected to be temporary so there would seem to be no reason for her to step down.
- Emergency Supply Donation. David brought up the topic of making a donation on behalf of the BAHOA to the Pt. San Pedro Road Coalition (“PSPRC”) for emergency supplies. He believes such a donation is in line with what the BAHOA should be doing and is consistent with emergency preparation guidelines. Alan discussed the PSPRC’s Disaster Preparation Committee which has made a lot of progress. There may be a County grant available to the Committee if it can achieve a $7000 target. Alan stated that the emergency supplies would be stored locally, and he clarified that typical donations from individuals and local HOAs have ranged from $50-200. Following discussion, it was moved, seconded and passed that the BAHOA would make a donation of $200 to the PSPRC’s emergency preparation fund.
- Direct Donation to PSPRC. David raised the idea of making an additional direct donation to the PSPRC. In the past we have donated $100, but through an oversight, no donation was made in 2019. David proposed that since we missed last year we should donate $200 this year. Joe agreed but with the caveat that we specifically note that $100 is intended to be allocated to the missed payment for 2019. It was moved, seconded and passed that the BAHOA would donate $200 to the PSPRC ($100 of which is allocated to 2019 and $100 of which is allocated to 2020).
- Firewise Bayside Acres Report. Ogden has distributed a comprehensive report on the Firewise Committee’s activities. It was agreed that the Board members would read the report and it would be reviewed and discussed at the next Board meeting.
- Annual Meeting and Election. The process for the upcoming annual meeting and election was discussed in detail. It was agreed that the meeting would again be a virtual meeting. There is a set date for the meeting in the Bylaws but the Board can adjust the date if needed. Per David, the notice that goes out must request dues since only paid members can vote. Per Alan, all ballots must be distributed in physical form, not just e-mail. Delivery assignments were discussed. Alan will work with Stu in the next few days to determine the dates, taking into account necessary lead time, and will prepare a notice of the meeting and a request for applicants to run for the open Board seat.
- Report on St. Luke. Abbie provided updates on three matters relating to St. Luke. Regarding two of these matters, the ongoing noise issue relating to Monte de Sion and the middle-of-the-night activity in the St. Luke parking lot (reckless driving and “donuts” in the parking lot and on Bayview Drive at the bottom of the driveway), there is no action to be taken by the Board at this time. St. Luke is aware of the HOA’s objection to the amplified noise (based on David’s letter).
Abbie reported on the proposed AT&T cell tower on the St. Luke site. She noted that Alan received a notice from Supervisor Damon Connolly’s office indicating that AT&T had applied for a use permit for a cell tower to be located on the St. Luke property. Alan circulated information about the application to the neighborhood. Abbie contacted St. Luke but the representative was unwilling to provide information. She also contacted the County planner responsible for processing the application to obtain more information to share with the neighborhood. Abbie summarized the information provided by the planner for the Board. She noted that some residents in our neighborhood may oppose the cell tower for aesthetic or health reasons and others may favor the tower if it appears it will improve cell coverage. Everyone agreed that as a Board, our role is not to take a position but to ensure our residents are informed about relevant County permit applications.
Alan wondered if he should update the previously circulated notice to residents. The consensus was that Abbie would provide a summary of the information provided by the planner to Alan, and keep him apprised of any other new information. Alan can then provide a neighborhood report if/when there is something new to communicate.
The meeting was adjourned at approximately 8:30 pm.
Respectfully submitted,
Abbie Urban, Acting Secretary